For architecture practices of 10 to 80 people
Less admin between your architects and the drawing board
An architect’s week fills up with fee proposals, meeting minutes, consultant emails and logs that have to be kept current. None of it is design, and all of it lands on people who trained for years to design. Redrawn redraws how that project administration moves through your studio, then builds AI into the new routine alongside the people who run it.
Free. Bring a live project and the admin around it.
01
Where design time quietly goes
Projects run for months or years, involve a dozen outside parties, and generate paper at every phase. The paper rarely gets less attention than the building.
In a practice of this size, the principal is often the best designer and the busiest writer of proposals. Project architects double as coordinators. The person who knows where last year’s detail library lives is also the one answering the phone. When the studio grows, that load grows with it, and the answer is usually another hire rather than a different way of working.
We take the opposite route. Before any tool is chosen, we draw how a project actually travels from first enquiry to closeout, mark where software can prepare a first draft, and keep every design and professional decision with a named person.
This may sound like your studio
- Fee proposals start from a blank page, or from a copy of the last one with the wrong client name.
- Minutes from a site meeting take longer to write than the meeting took.
- Nobody is sure which consultant is waiting on which drawing.
- Clients ask for an update and someone has to piece it together from email.
02
Six studio workflows we look at first
Each one is ordinary on its own. Together they are the reason designers stay late.
Fee proposals and scope letters
Before: the principal writes each proposal from scratch at night, hunting through old folders for comparable projects and phrasing.
After: a first draft is assembled from your own past proposals and the scope notes taken at the enquiry. The principal sets the fee, edits the promise and signs.
Meeting minutes and action items
Before: someone types up notes after a client or site meeting, then emails them around and tracks replies by hand.
After: a draft of the minutes, with actions and owners, is ready shortly after the meeting. The project architect corrects it and issues it.
RFI and submittal logs
Before: requests and responses live in inboxes, and the log is updated whenever someone remembers.
After: incoming items are logged as they arrive, with a suggested due date and owner. Responses are always written and checked by your architects.
Consultant coordination
Before: structural, MEP and landscape consultants each have their own thread, and the project lead keeps the status in their head.
After: one shared view shows what each consultant owes and what they are waiting for, refreshed from the correspondence itself.
Client updates
Before: each update is written from memory, so clients hear different levels of detail depending on who is busy.
After: a weekly update is drafted from the project record in your studio’s voice, and the project lead approves it before it goes out.
Precedent and detail lookup
Before: finding how the studio solved a similar junction five years ago means asking whoever was there.
After: your own drawings, specifications and notes can be searched in plain language, so the answer no longer depends on one person’s memory.
03
How each seat in the studio shifts
In the Operating Picture every role gets one line: what to drop, what to pick up, and where software now helps. A sketch from an imaginary 16-person practice:
| Seat | Stop | Start | Now with AI |
|---|---|---|---|
| Principal | Late-night proposal writing | Design reviews and client strategy | Proposal drafts from past work |
| Project architect | Typing up minutes | Leading coordination decisions | Minutes and actions drafted |
| Designer | Searching old projects | More time on the model | Detail library answers questions |
| Job captain | Updating logs by hand | Checking drawing sets | RFIs logged on arrival |
| Studio manager | Assembling client updates | Resourcing and scheduling | Weekly updates drafted for approval |
The aim is a studio where architects spend their hours on architecture, with the same team you have today.
04
Professional responsibility stays with you
Software prepares drafts. Licensed people decide.
Design judgment, code questions, drawings that get issued and anything carrying your stamp remain the work of your architects. Redrawn is not an architecture firm and gives no legal or professional advice; we redesign the administrative work around your practice and build the flows in tools you approve. Project files stay in your systems, and you decide what information any AI tool may see.
The engagement itself follows the same steps and fixed prices as for every firm. The home page explains the four steps from session to support, an example Operating Picture and prices for each step.
05
Questions from architects
Will AI be used to produce drawings or designs?
That isn’t our focus. We work on the administration and coordination around design: proposals, minutes, logs, updates and lookup. Whether and how your designers use AI in their own design process is a separate choice for the studio.
Does this work with our CAD and BIM software?
We don’t replace or modify your design software. The flows sit around it, in the email, document storage and project management tools you already use, and only pull information from the places you allow.
We are mid-way through several big projects. Is now a bad time?
Live projects actually make the Picture better, because we can see the real admin load rather than an idealised one. We agree the timing with you so deadlines and submissions come first.
Who should join the first conversation?
A principal or partner, and ideally a project architect or studio manager who handles coordination day to day. They will know exactly which tasks steal design time.
Show us one project’s paperwork.
Let us know the size of your practice and the kind of work you do. In a free 45-minute conversation we’ll pick out three pieces of studio admin worth rebuilding, or say honestly if we aren’t a fit.
Book a 45-minute working sessionNo pitch deck. Curious first? Read the common questions about working with us.